Sample Vendor Categories Venues with In-House Caterer Food, Beverage, Rentals and Staff Venues - Location Fee Location Fee; No Caterer Caterers Food, Beverage, Rentals and Staff Florists/Event Décor Ceremony, Cocktail Reception and Dinner Dance for 50+ guests. Photographers Videographers Bands Four-piece band and four hours of continuous music. DJs Four hours of continuous music, including sound equipment. SOME THINGS TO CONSIDER ... Room/Space Availability Some venues book two weddings a day. Often times, this poses problems for the later wedding, leaving the vendors less than desirable time for the setup. Overall Budget in Context of Venue Expense A common oversight is not considering how much décor a space may need in addition to the standard tables, etc. A simpler, less expensive venue may drive the décor budget higher, thus costing you more in the end. Event Date Flexibility Consider different dates for potential savings. i.e. Saturday vs. Sunday wedding. Intimacy Is the venue too big or too small given your wedding? Too large can drive the décor budget up, trying to make it more intimate. Staffing Levels For dinner and cocktails (passed and bartenders); Are your guests going to end up waiting in line for a drink during cocktail hour? Specific Needs Do you need additional rooms beforehand (preparation) or would you like to have a post-party at the site? Are you being charged for it or are the rooms available? Will you have several children as guests, therefore needing an additional room for them? Preparing to Negotiate a Great Contract • Are you getting a tasting? Quality of food, presentation. • Load in/out restrictions. • Special meals for children (pizza, chicken, etc.) • Advice on how to adjust the menu to bring down your pricing. • Are you permitted to supply your own liquor? • If you bring in rentals, when can you drop off, pick up? When you hire EnchantingEventz from the beginning, we introduce you to the most talented vendors and then negotiate the best price and contract terms. EnchantingEventz clients almost always receive more services for less money than couples working on their own behalf.